• Services

    Services

Request for Proposal (RFP) - Using the WLA Standard for Success


The WLA RFP Standard

The WLA RFP standardization project was launched in 2003. It is designed to make lottery procurement simpler, more transparent and more predictable. This will ease the workload for both lotteries and suppliers when it comes to issuing requests for proposals (RFPs) and submitting proposals. A standardized RFP format offers efficiencies for both lotteries and suppliers and it frees up time and resources for other productive activities. The WLA strongly recommends its members consult the Global RFP Standard when planning a future procurement.

Link 1 Why do an RFP|Link 2 Who to involve |Link 3 Quality
Link 4 Commercial terms|Link 5 RFP A to Z!

To streamline the lottery procurement process, which is notoriously costly and time consuming, the WLA has worked with NASPL, operators, suppliers and independent consultants to develop a Best Practice for lottery RFPs. The Global RFP Best Practice provides comprehensive guidance and standardization of lottery procurements while fully accounting for the legislation in the respective lottery's jurisdiction. Following the Best Practice will make it simpler, faster and cheaper to develop a successful RFP, obtaining responsive proposals and conduct the evaluation of those proposals.

About the Global RFP Best Practice

The Global RFP Best Practice is aimed at providing guidance and is not a mandatory standard. However, by using it each member individually, and the industry collectively, will dramatically decrease costs and workload in the procurement processes.

The Best Practice does not limit a lottery's ability to specify its requirements as the lottery wishes, nor does it prevent suppliers from tailoring proposals to best meet a lottery's requirements. Rather, the Best Practice is focused on simplifying the often routine and laborious task of the procurement process, allowing both lottery and supplier staff to focus on more productive aspects of the procurement process.

Effectively standardizing procurement processes is a long term project. Continuous improvements will be made to the Best Practice, and WLA encourages your feedback and suggestions.

Read more about the Global RFP Best Practice
excerpt from WLA Magazine, July, 2003

Information regarding the Global RFP Best Practice template

There are 4 downloadable documents: RFP Process, RFP Template, RFP Template Guide, RFP Template in Word.

The RFP Process document contains a description of and recommendations for the entire RFP process, applicable to the lottery organization.

The RFP Template is a complete template of an RFP, with recommended standard language but without any specification of products or services requirements. The objective of the template is to offer a base for any (technology) RFP with recommended standard text wherever it is appropriate. This also implies that certain specific requirements are not included, since they are specific to each respective jurisdiction. In such case, the RFP Template provides just placeholders for such requirements, without any recommended text. Therefore, in a the lottery's final and actual RFP, paragraphs will need to be added by the Lottery, and a number of standard texts offered in the RFP template will not be applicable. In such cases the Lottery will simply replace the non-relevant requirements.

The RFP Template Guide is the "instruction manual" for the RFP Template. It explains each individual section of the RFP Template and also offers alternatives, advise, etc.

RFP Template Structure

It should be noted that the format and structure itself of the RFP Template document constitutes a recommended template. By all lotteries (and thus suppliers) using the same format and structure, clarity of the RFP and the resulting Proposals is significantly improved.

Use the standard RFP text

The various recommended RFP Template requirements contain language that is worded so both Lotteries and Bidders accept them as reasonable. Therefore the Lotteries are encouraged to strive to maintain the original text of the provided language whenever possible and to inform Bidders if the requirement language is WLA standard language or not. In those cases where the text is fully standard, the Bidder can easily provide standard information, rather than looking for text changes.

No product related requirements

This document does not aim at providing specifications related directly to a particular product or service, although on-line technology procurements constitute the primary objective. Technical requirement specifications must be developed by the Lottery as best meeting its own requirements. The RFP Template strives to standardize only the format and routine RFP/Proposal matters and requirements.

WLA RFP Docs

To streamline the lottery procurement process, which is notoriously costly and time consuming, the WLA has worked with NASPL, operators, suppliers and independent consultants to develop a Best Practice for lottery RFPs. The Global RFP Best Practice provides comprehensive guidance and standardization of lottery procurements while fully accounting for the legislation in the respective lottery's jurisdiction. Following the Best Practice will make it simpler, faster and cheaper to develop a successful RFP, obtaining responsive proposals and conduct the evaluation of those proposals.

Downloads

There are 4 downloadable documents:

  1. RFP Process
  2. RFP Template
  3. RFP Template Guide
  4. RFP Template in Word

Contact Information

Any comments regarding these documents should be made to the This email address is being protected from spambots. You need JavaScript enabled to view it. Feedback and suggestions for improvement is encouraged and appreciated.

Platinum Contributors

  • IGTIGT
  • IntralotIntralot
  • NovomaticNovomatic
  • Scientific GamesScientific Games
  • IntralotIntralot
  • IGTIGT
  • Scientific GamesScientific Games
  • NovomaticNovomatic
  • NovomaticNovomatic
  • Scientific GamesScientific Games
  • IGTIGT
  • IntralotIntralot

Gold Contributors

  • 500.com500.com
  • Jumbo InteractiveJumbo Interactive
  • PlaytechPlaytech
  • Pollard banknotePollard banknote
  • PlaytechPlaytech
  • Jumbo InteractiveJumbo Interactive
  • 500.com500.com
  • Pollard banknotePollard banknote
  • 500.com500.com
  • Pollard banknotePollard banknote
  • PlaytechPlaytech
  • Jumbo InteractiveJumbo Interactive

Basel Office

World Lottery Association
Lange Gasse 20
CH-4002 Basel
Switzerland

 
Tel +41 61 544 11 00
Fax +41 61 544 79 60
This email address is being protected from spambots. You need JavaScript enabled to view it. 

Follow us on:

Montreal Office

World Lottery Association
c/o Loto-Québec
500 Sherbrooke Street West
Suite 2000
Montréal, Québec H3A 3G6
Canada

 
Tel +1 514 282 0273
Fax +1 514 873 8999
This email address is being protected from spambots. You need JavaScript enabled to view it. 

Join our Mailing List

If you wish to stay up-to-date on what's happening in the lottery world and to get regular information on WLA activities, please join our mailing list. You can later opt out any time you wish.